Naim Records Operations Co-ordinator


Southampton Road, Salisbury

Reporting to:

Marketing & Communications Director

Hours of work:

You are required to work 37.5 hours a week. A flexible approach is essential as you may be required to work outside of normal hours to achieve organisational goals. Some travel may also be necessary.

Purpose of Role/Key Objectives

To provide an overarching support function for Naim Records day-to-day operations helping to ensure all aspects of the operation run smoothly.

First line - Marketing & Communications Director
Second line - Designated A&R function

Main Duties and Responsibilities

Responsibilities to include, but not limited to;

  • Recording and reporting of information from Royalty & Collection Society agencies and assisting in the processing of Royalty reporting through a third party specialist company.
  • Administration of e-commerce platforms and customer services liaison.
  • Co-ordination and processing of sales administration and first line account management/liaison.
  • Administration and recording of sales/licencing/income statements and campaign expenses including liaison with internal and external stakeholders.
  • Accurate recording and reporting of individual campaign spend.
  • Assisting in the administration of new and existing licensing applications.
  • Administration and first line distribution of stock/assets.
  • Supplier liaison including co-ordination of repressing of titles from time to time.
  • Routine communications with Label Services and Distribution providers and escalation of any key issues/decisions to Marketing & Communications Director.
  • Project support for A&R (Artist & Repertoire) and product campaigns. Assisting in the logistics management, recordings/projects and associated activity.
  • Assisting in the overall campaign management by providing a point of contact with artists and managers.
  • Routine management of audio/graphic/video assets (from time to time aiding in the creation of these assets).
  • Managing marketing assets and maintaining a point of contact for internal marketing activity and third party media enquiries.
  • Assisting with management and development of social networks / multimedia platforms.
  • Assisting with providing up to date information for website copy & content generation.
  • General administration to support the labels continual growth.

Skills & Requirements

  • A passion for music of all forms.
  • Computer literate and familiar with Microsoft Office, Photoshop, audio-visual digital file formats, basic HTML script and the opportunities available through internet/social networking platforms.
  • Excellent communication and presentation skills.
  • Awareness of up-to-date media opportunities.
  • A resilient and confident problem solver.
  • Project management & excellent attention to detail.
  • Ability to build relationships and work collaboratively with all departments.
  • Well organised and able to work to tight/moving deadlines.
  • Ability to work on own initiative and prioritise tasks.

Qualification / Experience

  • Project management/co-ordination experience.
  • Media/music industry experience.
  • Degree or equivalent level qualification essential.


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