Accounts Assistant

Purpose of Role/Key Objectives

The priorities of the role will encompass all aspects of the accounts payable function as well as assisting with cover for the credit control function and assisting the Financial Controller with ad hoc tasks.

Main Duties and Responsibilities

  • Manage the supplier invoice processing for third party suppliers, involving codification of invoices for GL postings, analysis of department codes for expense analysis, verification that invoices are correct, tax compliance and that each supplier sends their invoice to the correct legal entity address.
  • Ensure that the purchase order, delivery receipts, customs documents are attached to the supplier invoice and investigate discrepancies to ensure that all purchase orders and invoices are 100% matched or closed down.
  • Generate a proposed payment runs, input to the bank and obtain approval from the Financial Controller to post against supplier accounts once authorized.
  • Intercompany invoice posting and monthly reconciliations.
  • Management of the goods received not invoiced reporting in conjunction with the FC.
  • Communicating with suppliers and rectifying any queries.
  • Maintain a list of contracts with suppliers and provide details for accruals to the Financial Controller at month end.
  • Set up new and maintain existing suppliers within the accounting package.
  • Processing, verifying and paying personal expense claims in line with company guidelines.
  • Processing of deposits and cash received into the sales ledger.
  • Cash book, Petty Cash and bank reconciliations.
  • Reconciliation of Direct Debit mandates.
  • Reconciliation of Financial Lease payments.
  • Assist external auditors with any information request that is required for audit.
  • Provide cover for the Credit Controller – take accounts on off hold / Statements and credit checks.
  • Reconcile the Accounts Payable ledger to GL control account on a monthly basis.
  • Provide support to management and all departments, as requested, when a business disruption occurs.
  • The above list of main duties and responsibilities is not exhaustive and you may be asked to carry out other ad hoc tasks as and when required.
  • All employees have a responsibility for quality and must check the quality of the work they perform.

 

It is the duty of all employees to ensure that processes and system of work is designed to underwrite the continued commitment to the health, safety, and welfare of all members of staff. We will take steps to ensure that our statutory duties are met at all times, and every employee has a responsibility to co-operate with this undertaking. We also fully accept our responsibility for other persons who may be affected by our activities.

Skills & Requirements

  • Must have Excel skills and be used to working with an ERP preferably Efacs or an equivalent.
  • Results oriented, able to clearly communicate at all levels with excellent interpersonal skills and the ability to influence peers.
  • Ability to work on own initiative with minimal supervision.
  • Accuracy and attention to detail is key.
  • Ability to work to deadlines & plan ahead.
  • Team player with flexible attitude.
  • Enthusiastic and positive personality.
  • Target driven and a philosophy of continuous improvement.
  • Commercial awareness.

 

Qualification / Experience

  • Minimum 5 years relevant working experiences in accounting and account payable / receivable / credit collections environment.
  • Could be studying towards an accountancy qualification (ACA, ACCA or CIMA) or also could be qualified by experience.
  • Experience of working for a manufacturing company would be a distinct advantage.
  • Must have experience and feel comfortable working in a small accounting office where there is a requirement to multi task.
  • Demonstrated delivery of tangible results.
  • Demonstrated process improvement.
  • High standard of technical or professional education.

Location:

Southampton Road, Salisbury

Reporting to:

Financial Controller

Hours of work:

You are required to work 37.5 hours a week.

A flexible approach is essential as you may be required to work outside of normal hours to achieve organisational goals.

Some travel may also be necessary.