Health and Safety Privacy Notice

This document describes how and why we collect, store, protect, process and share the data we process to comply with our health and safety duties. 

About us

  • Naim Audio is the Data Controller. This means it is ultimately responsible for the personal data it holds.

Contact Address:

Naim Audio Ltd
Southampton Road

Employees’ personal data we will collect

  • First name, last name
  • Details of health and safety incidents or near misses
  • Details of relevant training

The reason we will process personal data

  • To help ensure the health and safety of our employees

Our legal basis for processing personal data

  • To allow us to comply with legal health and safety obligations (GDPR Article 6(1)(c))

Who we will share personal data with

  • If required, ie for RIDDOR incidents, the Health and Safety Executive

The rights of the people whose data we process

  • The people whose personal data we are processing have the following rights that are applicable to our business:
    • Access – they have a right to confirmation that we are processing their data, a copy of their personal data and other supplementary information 
    • Rectification – they have a right to have inaccurate personal data corrected
    • Erasure – they have a right to have their personal data erased, providing there are no reasons for this right not to apply (eg for the establishment, exercise or defence of legal claims)
    • Portability – they have a right to obtain and reuse their personal data for their own purposes across different services 
    • To object – they have the right to object to the processing of their personal data in certain circumstances

If you want exercise any of your rights please contact us at [email protected] .

How long we keep personal data

  • Training records will be retained for the duration of the member of staff’s employment
  • Incident records will be retained for 3 years following the date of the incident

How data is stored and processed?

  • Records are stored in electronic formats. Our electronic records are protected by physical security, encryption, anti-hacking and anti-virus technologies. 


  • If you’ve already told us we need to do something, but we haven’t responded in a way that you’re satisfied with, you can complain to the Information Commissioner’s Office (the ICO).
  • It’s easiest to do this online via the ICO website ( ), but you can also do so in writing to:

The Information Commissioner’s Office
Wycliffe House
Water Lane